Privacy Policy – Venue Path

Last updated: November 2025

At Venue Path (Mark Dixon t/a Venue Path), I am committed to protecting your privacy and ensuring that any personal information you provide is handled responsibly, securely, and in line with UK data protection laws, including the UK GDPR and Data Protection Act 2018.

1. Who I Am

This Privacy Policy applies to Mark Dixon t/a Venue Path (“I”, “me”, “my”).

Contact details:
📧 Email: hello@venuepath.co.uk

2. Information I Collect

When you use my website, contact me, or make an enquiry, I may collect the following information:

  • Name, job title, and company details

  • Contact details (email, phone number)

  • Event requirements (such as dates, location, delegate numbers, venue preferences)

  • Technical data (IP address, browser type, device information)

  • Usage data (pages visited, time spent on the site, referral source)

I also use trusted third-party systems to research and source suitable venues. These systems may display contact information already published by venues or hotels, but I do not share your personal data into these platforms unless directly related to your enquiry.

I may also utilise a secure client relationship management (CRM) system to store enquiry and booking details.

3. How I Use Your Information

I will only use your personal information for:

  • Responding to your enquiry or request

  • Sourcing and providing venue options that meet your brief

  • Managing supplier or venue bookings (if instructed)

  • Sending updates you have opted in to receive

  • Analysing website traffic and improving site performance

4. Lawful Basis for Processing

I process your information on the following legal bases:

  • Contract – to provide venue sourcing and related services at your request

  • Consent – where you have opted in to communications

  • Legitimate interests – for basic analytics, relevant one-to-one contact, and site improvements

  • Legal obligation – where required for record keeping or compliance

5. Data Retention

  • Enquiry data: kept for up to 2 years

  • Client/project data: retained for 7 years (for legal and tax purposes)

  • Analytics/cookie data: kept in line with provider retention policies

6. Sharing Your Information

I will never sell your data.
I may share limited personal data with:

  • Venues, hotels, or suppliers relevant to your event brief

  • Service providers such as IT/hosting or analytics tools (Squarespace, Google Analytics)

  • Regulators or legal authorities if required by law

When sharing details with venues or suppliers, I only provide the information necessary for your enquiry or confirmed booking. Information is only shared with specific venues or suppliers relevant to your event brief, and only to the extent necessary at the time of confirming and contracting an event.

7. Cookies

My website uses cookies to:

  • Ensure the site functions correctly

  • Track performance and visitor behaviour via analytics tools

  • Improve user experience

You can manage or disable cookies through your browser settings.

8. Your Rights

You have the right to:

  • Access the personal data I hold about you

  • Request corrections or updates

  • Request deletion of your data (where legally possible)

  • Restrict or object to processing

  • Withdraw consent (for marketing or communications)

I do not add you to any automatic marketing lists, and I do not send bulk marketing communications. From time to time, I may contact you personally to check if I can support with upcoming events, or to share a blog or insight if I believe it is relevant for you. You can ask me not to contact you at any time.

To exercise any of these rights, please contact me at hello@venuepath.co.uk

9. Data Protection Officer

As a sole trader, I act as my own Data Protection Officer (DPO). You can contact me directly regarding any data protection matter:

📧 Email: hello@venuepath.co.uk

10. Security

I take appropriate measures to keep your personal data secure, including encrypted systems, password protection, and secure communications with venues and suppliers.

11. Changes to This Policy

I may update this Privacy Policy from time to time. Any changes will be posted on this page with the updated date.